You want to clarify whether you accept major credit cards only, payment platforms like PayPal, and whether you charge a late fee.Īgain, it’s a good idea to discuss this prior to accepting a project from a client. If you haven’t thought much about it, then now’s a great time to start. What forms of payment do you accept? What will happen if clients don’t pay you on time? While you should outline these terms in your initial contract, you can also reinforce them in your invoices. You can see other common payment terms here. The most common is 15, 30, or 45 days from the date on the invoice. If there was no due date discussed, you can ask it to be paid upon receipt or do as many freelancers do and offer a time frame. Your invoice should have two dates on it: the day you sent it and the day it’s due. Never just use the date because this will confuse invoices if you ever had to bill more than one client the same day. If you’re worried about the number getting too large, you can always go with a date and number combination like -002. In many cases, the invoice number starts with 1 or 001 and counts up. By creating a unique invoice number, you can identify and track each bill you send. You want each invoice you create to be unique so they’re easier to track. It’s not uncommon for invoices to get lost so this will help ensure your invoice makes it to the right hands. Or a specific person in the finance department referred to by your client. Normally, this is the person who contracted you. Again, if you’re freelancing for larger businesses, then having a contact name is key. This will also help to identify which individual in their business the invoice is for. This way, they know for sure the invoice is for them and not a mix up. It’s also a good practice to include the name and contact details of the customer you’re invoicing. Your contact details should be in a visible location.īe sure to include your name, address, email, phone number, and any other forms of contact you wish to offer. You need to let your customers know who to contact and how to connect with you if needed to discuss the invoice. Include it in your business emails and it’ll help engrave your brand in the minds of prospects and customers. Logos look good to customers and will help them to remember and recognize your freelance business. The logo can be a symbol, the name of your business, your name, or initials. Avoid this by creating a logo and placing it at the top of your invoice. Although you’re a freelancer, you’re still a business.Īnd a business without a logo is a major branding blooper. Hopefully, you took the time to design a business logo or hired a graphic designer to do it for you. In this case, put your first name, middle initial, and last name. If you don’t have a business name, you can simply put your own name-whatever your client knows you by. Keep in mind your clients likely receive multiple invoices from different freelancers, so you need to make it clear who your invoice is from. In this area, you want to include your business name. This is located at the top of the invoice. The first thing your client will see when they view your invoice is the header. If this is your first time creating an invoice for your freelance business, then be sure to include the following elements. This will speed up the process of getting your bills out quickly upon completing your work. There are various software you can use to design your freelance invoice. So how to write an invoice for freelance work? No matter how large or small your client’s business is, an invoice will help with on-time payments. If you’re freelancing for corporations, this will ensure invoices are sent to the right department. Not only is this professional, but it’s organized. Simply emailing a client a price for your services, isn’t enough. In this case, you have to work overtime to get payments from your late customers. And in return, you get paid for your services.īut what happens when your clients don’t pay on time? This can hurt not only your business, but your livelihood as well. You put blood, sweat, and tears into creating an end product your client will love. Getting paid for all the hard work you do as a freelancer is a bitter-sweet process.
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